Administrative Bullet Points for Leaders

• Hiring Paperwork – must be turned in to HR before you can get paid.
• Travel – $500 for training and each program you do. This includes air fare, check bags, food, mileage, and hotels. DO NOT use travel money from Program Chase card.
• Reimbursement for travel MUST be received within 15 days after training or your program. Even if you are doing two programs send in after each program to Debi in NH. Receipts must be included for reimbursement.  We need to bill the agencies so must received with 15 days of the end of the program.
• Program Budget – Plan accordingly, SCA has calculated how much it is to run your program. You must stay within budget amount except in an emergency situation where you need to take someone to a medical facility or pay for medication, etc. REMEMBER: you need a receipt for every expense you have. Non budget items you need to call Debi 888-722-9675 x120 for permission.
• Budget books need to be received 15 days after program. REMEMBER: we need receipts for every purchase in order for SCA to bill the agencies properly. Please send certified mail so that the package is signed for by someone at SCA so that if necessary we can track lost budget books.
• WEX (gas) Card – to be used only for gas. When you insert card outside it will ask for your mileage and a driver’s ID/Pin number (this number is on the front of the envelope you receive with card). Any problems with card call Michelle 888-722-9675 x136. One card per program. 
• Cash withdrawals – MUST have receipts explaining what the cash was used for. Remember cash withdrawal is not an expense. It is an expense when you spend the money. On budget sheet NOTE that you withdrew cash then underneath write what you spent the cash on and include receipt.
• Pre-paid calling cards – should use to call agency, members, parents and co-leaders. Email is also a way to reach the above people. By using these cards it saves on your budget money.  If you are asking for reimbursement for calls you make this comes out of your budget money and leaves less money for other things.
• Rental Vehicles – if SCA is renting a vehicle for you to use for your program, you will receive a confirmation from Enterprise.  If you need to change the date or time of your pick up please call Debi 888-722-9675 x120 prior to your vehicle pickup. REMEMBER: refuse the over-the-counter insurance coverage option from Enterprise, this is covered in our corporate agreement.
• Tax ID #91-0880684. Check with manager at store prior to purchase about being tax exempt.
• End of Program paperwork – MUST be turned in by September 15^th. This includes final reports, work log, medical logs, journals, etc.