SCA Travel Reimbursement. SCA will cover or reimburse up to $500 towards the cost of travel and travel related expenses for each of these trips (training and each program site). A complete list of allowable expenses follows. Additional related expenses may be submitted and reimbursed with Program Staff approval. 

• Air / Bus /Train ticket fare
• Mileage (if you drive your own vehicle) at .40/mile
• Travel related lodging (ie. early flight requires overnight stay nearby the airport)
• Travel related meals (meal expenses incurred on the day of travel to/from)
• Parking
• Tolls
• Airline baggage charges
• Terrapass.com - offset your carbon footprint for travel

Booking Your Travel. There are two methods for you to arrange travel for SCA:

• Use SCA’s partner travel agent- Egencia (a subsidiary of Expedia). Check out Online Travel with Egencia for directions on creating a user account with Egencia. Afterwards, you can begin to book your travel to/from Training and your Program Site.
   
• When you have completed your travel plans, you can submit the itinerary, which will be reviewed and approved by SCA before being ticketed.

For fares less than $500, SCA will provide payment directly.
 

For fares above $500, SCA will work with you to find a lower priced ticket. In the event that we cannot, You will pay for travel arrangements directly and submit for reimbursement up to $500 from SCA. To receive reimbursement, you must book travel then send itinerary and fare information no less than 2 weeks prior to day of travel. For more information, contact Debi Monroe, dmonroe@thesca.org

Travel Related Expenses

At the end of your crew(s), you may submit additional travel expenses for reimbursement. Again, the limit for all travel and travel-related expenses is $500 total. Please submit a Travel Expense Reimbursement form detailing all relevant expenses as listed above. You must submit itemized these expenses (ie. airport meal during travel to training, baggage charge to Grand Teton crew, etc.) and provide receipts. NO RECEIPT = NO REIMBURSEMENT.  You must submit final expenses 15 days after the end of your crew.

Travel Outside Continental US

If you are traveling between the continental U.S. and Alaska, Hawaii, Virgin Islands, or other site, the re-imbursement limit is $700.

Small Airport Provision

If you are experiencing difficulty booking a flight for less than $500 because your Crew site is a minor U.S. airport and your scheduled parameters are reasonable (i.e. you’re not swinging through Zion NP on your way to Denali from your home in Vermont) – please contact Debi Monroe, dmonroe@thesca.org.

Carpooling

First, pat yourself on the back – well done! Next, if you are the owner of the vehicle, check out the list above and fill out the Travel Expense Reimbursement form. If you are a happily carpooling passenger, please contact Debi Monroe, dmonroe@thesca.org for reimbursement details.